5 top data management tips for legal hold and document retention

5 top data management tips for legal hold and document retention

Like fixer uppers, enterprise data stores need renovation work too. With the growing surge of risk and concern around new privacy laws, legal, compliance and information governance teams are realizing they may need to remodel their legal holds and data retention programs.

As with many old homes, records management has historically been underprioritized and underbudgeted. While data remediation is a well-known topic of importance in information governance and e-discovery—primarily to reduce document review costs and manage downstream information security risk—funding and priorities leave these types of initiatives on the low end. This is why many enterprises today continue to operate under outdated records retention policies, which, more often than not, are unaudited and unenforced.

As a result, many organizations save everything. But new, heightened awareness about data privacy and the corresponding corporate risks is changing this dynamic and giving records managers an ally with other stakeholders and an opportunity to move their projects forward.

Since the GDPR came into force last year, and new data privacy laws followed in its wake (e.g. The California Consumer Privacy Act and Brazil’s General Data Protection Law), our team has seen an increase in inquiries for projects relating to reducing data privacy risk—such as records retention schedule auditing, maximizing legal process efficiency and legal hold refreshes and overhauls.

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